Find the most up-to-date version of AR at Engineering THE ARMY RECORDS INFORMATION MANAGEMENT SYSTEM (ARIMS). identified, maintained, and disposed of according to AR Policy and procedures for implementing AR throughout the Army.
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The list of file numbers in Annex A is not all-inclusive. Records shipped to WNRC will only be accepted if all transfer procedures are properly followed see above link. Army records may be destroyed only if capture by a foreign power appears imminent. Process and transmit the following records in accordance with the 25-4400-2 that prescribe their creation.
ARparagraph g states commanders of the Army component combatant commands will “integrate records management support into operational plans for the collection and transfer of records created by deployed units in contingency operations per AR Sign In Sign Out.
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Transmit unclassified e-mail to be preserved as a record to conops conus. Ra for Army Lessons Learned: General Information Chapter 2. Visual information records still and motion will be sent to director, U. To ensure records from the AOR are collected and properly prepared for transfer to continental U. Below is the entire quick reference guide that has been distributed and posted at various sites. Send the following records to: 25-400-22 units will be provided copies of the Quick Reference guide outlining requirements for specific and minimum records creation, preservation, collection, and transfer.
The designated contact will establish the processes for the collection and transfer of unit records. Missing xr during Operation Desert Storm resulted in the Army spending millions of dollars for record reconstruction.
However, the nature of a contingency operation makes good recordkeeping even more critical. Do not give these organizations the record copy of information to be preserved. Destruction or loss of Army records is a violation of federal law and must not occur. As stated in the main recordkeeping narrative, this may not always be practical or possible.
The Army must be able to research the location and activities of units and Soldiers involved in combat or contingency operations. Approval by the archivist is legal authority for the retention and disposal of all Army records. Annex A contains a list of specific records to be created, maintained, and transferred.
This guide applies to all records regardless of media, e.
32 CFR Appendix A to Part 518, References
Enter Your Email Address. They supported and directed the effort through all staff elements and through the ranks, down to the unit level. A classified records double wrapped by registered official mail. Any records that document operations of the unit will be preserved per this instruction and AR Electronic records received or transmitted will be provided in the format in which they were saved.
Daily staff journal and tactical operations center log with coordinates of locations and events. Inpatient, fetal monitoring strips, and extended ambulatory records for fixed medical facilities.
ARparagraph f states commanders of Army components operating under aar joint command will “ensure, through a designated contact, that records are created and preserved throughout the Army component in accordance with the records procedures in paragraph f.
Command reports, special reports, maps and overlays, and incident reports. Units should also preserve files not listed in this table that document unit activities.
If this is not possible, a simple cover sheet can be used legibly handwritten or typed giving the unit’s full name and address, unit identification code, unit point of contact information, name of task force, name of operation, inclusive dates of the records, and a list of the records in the shipment. The information was used to substantiate claims for and to determine the cause of Gulf War Syndrome suffered by many deployed Soldiers. ARparagraph i states the Deputy Chief of Staff, G-3, will “ensure that support is included in Army operational planning documents for the collection and transfer of records created by deployed units in contingency operations per AR Without properly documenting contingency operations, the Army as an institution risks losing important portions of its history; can lose the ability to formulate lessons learned; and, most importantly, can fail to protect the rights and interests of the individual Soldiers and civilians deployed.
Do not “over-classify” records. If emergency destruction of records is performed, a list of those records and the inclusive dates of each will be compiled to the extent possible and sent to U. This excerpt from DA Pam provides guidance and procedures for setting up a successful collection process for operational records. In that area of responsibility AORthe combatant commanders realized the importance of documenting operations.
Put the name of the operation in the subject line. At a minimum, take records with you to home station upon redeployment or ship to home station prior to redeployment. A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation. Recordkeeping requirements during contingency operations are governed by the same laws and regulations as recordkeeping during peacetime or while in garrison.
Units providing medical care will transmit these records in accordance with medical prescribing directives. This area should be staffed and equipped to process both electronic and hardcopy records received from units down range.
Outpatient field medical file including DD ; DD ; standard forms SFs, and ; and other medical reports. These are, in turn, implemented by Army regulations.
Records Management and Declassification Agency: Destruction for any other reason is not authorized.